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Maintaining Digital Organization While Reducing Physical Clutter

this entry has 0 Comments/ in File Management, Individual Productivity / by Innovatively Organized
August 31, 2012
Reducing physical clutter.
For the past month, we have discussed ways to reduce digital clutter across your various devices – organizing apps on your phone, clearing desktop clutter, filing electronic documents, and syncing mobile devices.  Beyond routine maintenance of your digital clutter to keep it at a minimum, it is important to keep in mind that your physical clutter, and especially paper piles, relate to electronic organization.
If you are hoping to go paperless and reduce piles of paper, one of our favorite product lines is the portable scanners made by ScanSnap.  Scanners are a great tool to scan your paper documents, including business cards, forms, and receipts, turning your physical clutter into organized electronic files.  If you want to know more, check out this article where Elizabeth Bowman has 5 tips for using a ScanSnap scanner to maintain a clean work surface.
Innovatively Organized takes a unique approach to helping individuals streamline their productivity.  We spend time getting to know our clients in order to understand personality preferences, learning styles, and organizational goals, which allows us to define and implement optimal solutions for maximum operational efficiency.
Tags: clutter, digital clutter, file management, paperless, ScanSnap
← 5 Reasons Why Syncing Mobile Devices is Important (previous entry)
(next entry) Where Did My Day Go? →
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I can’t tell you how accomplished I feel today. Even when someone came to me with an “emergency” project, I noted that on my calendar. I know that I can use that information to help people better schedule time with me to get these projects done.Erin George, Real Change News
I loved your presentation of Email Organizing 101. The presentation was clear and informative, and you offered wonderful tips to make our busy lives easier. I already implemented some of your recommendations, and have no remaining emails at the end of the day in my inbox. Also, you have a great sense of humor, so like everyone else, I truly enjoyed my time there. Time and money well-spent.Jennifer S., Merrill Lynch
Innovatively Organized’s Email Mgmt Webinar was great! My inbox is now down to zero for the first time in a long time. I would highly recommend it to any friends or associates!Dan F., Realtor
Elizabeth swiftly and efficiently demonstrated easy methods to organizing my online clutter.  My creative and innovative management style no longer clashes with daily details and extensive reporting requirements.  What a relief!  With a new, common sense system in place, our non-profit initiative become more productive and so have I!Brian Jaeger

Quick Tips

Try setting time limits for tasks that easily eat away your day, like responding to email or checking Facebook.
When organizing your paper files, avoid labels like “miscellaneous” and “random.”  You’ll encounter difficulties finding them later.
For large, time-consuming tasks, break them down into smaller sub-tasks and spread them out over the day or week.
When downloading an image or file, make sure to save it in a specific folder rather than to your desktop.
Create a mobile file system to transfer documents safely between your car and office.
Just because your email comes to your phone, you don’t need to respond immediately. Schedule specific times to check email.
If you work from your car, set it up as a functional office with storage and office supplies like a desk.
Share part of your inbox with your assistant so you can efficiently delegate email responses to your assistant.
Start prioritizing your tasks to ensure you spend your time and energy doing what is important.
Use cloud services as a convenient way to access all your information while you’re on-the-go, through your laptop or your phone.
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