With the rise of telecommuting in business, web meetings and virtual conferences are becoming more common tools for team communication. At Innovatively Organized, we use web meetings on a regular basis to stay in communication with one another from different locations.
While virtual meetings have the advantage of allowing teams to communicate from various locations, it’s important to remember that they are still meetings. And like any meeting, they can quickly turn unproductive if you’re not careful. Here are some of the tips we recommend to help yours run smoothly:
Make sure you have a good microphone
Few things are worse than repeating yourself over and over (or listening to it). A good microphone will help you reduce background noise and improve the clarity of your voice. We recommend the Snowball microphone for it’s intuitiveness and it’s ability to pick-up sounds in a variety of environments (individuals speaking vs. a group of people sitting at a conference table).
Think of logging into your web meeting similar to parking your car to go to an in-person meeting. You never know what bumps you’ll come across when you’re logging in, so better to leave buffer time to ensure promptness.
The same rules apply to web meetings as they do with in-person meetings. In order to stay productive, you still need an agenda, a timekeeper, and all the right people in attendance. Don’t forget to add time to your calendar to complete follow-up tasks from the meeting.
Don’t forget the “little things”
Make sure your laptop is charged, have a strong internet connection, and look presentable if you will be using a web cam!
For more help conducting business in the cloud, we offer business productivity solutions, including process improvement and project management.