Great for: Anyone who needs to create paper flow, a mail center, or inbox system within an existing space but wants it to look nice for a very reasonable price. Anyone can use these, they’re very versatile!
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Available at: Find nearby dealers on Smead.com
Writing a social media post that will generate comments, likes, and replies takes practice. It can be frustrating when you feel as if no one is reading your posts. As you figure out what works best for your audience, one of the easiest techniques to encourage conversation is to simply ask questions.
When writing a question, keep it simple, clear, and easy to answer. The point is to invite your audience to join the conversation, not to confuse them. Here are five types of questions that can increase engagement:
1. Ask yes/no or true/false questions
Readers are more likely to respond to questions that require less thought and shorter answers. Begin these questions with “Yes or No”/“True or False” so your readers can quickly understand that one word is all that is required.
2. Ask poll questions
Facebook’s Question feature is a great way to poll your readers. Options for answers can be easily and quickly selected. You can either input options or your readers can add their own.
3. Ask fill-in-the-blank questions
Fill-in-the-blank questions can produce some creative and fun answers. Begin these questions with “Fill in the blank” so fans know what to expect.
4. Ask for tips
Social media enthusiasts love to share their personal experiences and insights. This form of question can nurture a sense of community among your followers through their shared experiences and advice.
5. Ask fun questions
Asking off topic questions isn’t always a bad thing. These questions create a human connection with your brand. Something as simple as asking about weekend plans or favorite vacation spots can generate a lot of activity.
Once your post receives a response, acknowledge someone when they answer. You can “like” or retweet their response or even better, comment back to deepen the conversation. If someone asks you a question, be sure to respond.
Challenge: Get caught up trying to schedule appointments (no one else to answer phone)
Solution: Time trade
Solution: Doodle – Create polls so people can vote when planning times and schedules.
Challenge: Accepting credit card payments
Solution: Square – Accept credit cards from anywhere using your cell phone and a small plug-in device (very portable and easy), for just a small fee (2.75% of total).
Challenge: Too many tasks to keep track of
Solution: project management software (like Evernote, OneNote, Zoho Project, Basecamp, Batchbook, Sugar, Microsoft Project). If you have a lot of tasks, projects, or “hats,” you need a way to keep track of all your to dos. Common features include task reminders, division by projects, lists and sublists, sharing, calendars, Gantt charts, project lead designation, dashboards, and wikis.
Solution: CRM (like Zoho)
Have the right ‘tools’
Getting your room cleaned and organized will be much easier if you have the right tools on hand. Some suggestions to come with:
If cleaning is not your idea of fun, try motivating yourself with a reward. Perhaps coffee with a friend, 30 minutes of relaxing, or something that you feel is a treat.
Innovatively Organized’s Email Mgmt Webinar was great! My inbox is now down to zero for the first time in a long time. I would highly recommend it to any friends or associates!Dan F., Realtor
I am able to accomplish more, in less time. When I work in my home office, I’m not distracted by piles of paper all around me. I am able to proudly show off my work space now!Angela Shen
The one-on-one attention I got from Elizabeth helped me identify problem areas and prioritize changes to become more streamlined and organized. Replacing old habits with new ones is challenging but extremely rewarding! Thanks again, Elizabeth!Eliott P., Event Services Manager
I can’t tell you how accomplished I feel today. Even when someone came to me with an “emergency” project, I noted that on my calendar. I know that I can use that information to help people better schedule time with me to get these projects done.Erin George, Real Change News
IO has changed my whole perspective on being organized. You guys rock.Amy T., Blueflame Heating & Air Conditioning
You definitely demonstrated what you do best – being organized! It was very apparent that you’ve gone through training and certification and truly know your business.Jeanette H., BPW
I loved your presentation of Email Organizing 101. The presentation was clear and informative, and you offered wonderful tips to make our busy lives easier. I already implemented some of your recommendations, and have no remaining emails at the end of the day in my inbox. Also, you have a great sense of humor, so like everyone else, I truly enjoyed my time there. Time and money well-spent.Jennifer S., Merrill Lynch
Elizabeth got right down to the critical changes we needed to make to improve our work flow. And we had fun doing it!Sheree C., Paralegal, Office Max
Elizabeth swiftly and efficiently demonstrated easy methods to organizing my online clutter. My creative and innovative management style no longer clashes with daily details and extensive reporting requirements. What a relief! With a new, common sense system in place, our non-profit initiative become more productive and so have I!Brian Jaeger
Very illuminating going over my weekly review checklist and realizing that the parts of the work I dread doing are the things I don’t have systems and structure for… I can see already that this is going to be a big help, and wish I’d gotten started sooner! I’m feeling optimistic, and looking forward to solving the problem(s) and getting my time more focused on the patient work I love to do!Dr. Deborah E., ND
If you can respond to an email in 2 minutes or less, tackle it now.
When someone gives you a business card, make notes on the back to jog your memory later. Notes might include when you met, what you discussed, potential relationship, etc.
Share part of your inbox with your assistant so you can efficiently delegate email responses to your assistant.
Create a system for processing business cards you receive. Try delegating the data entry portion of the task to an assistant or intern.
Schedule a time/date to file and clean your files (weekly or bi-monthly).
When downloading an image or file, make sure to save it in a specific folder rather than to your desktop.
When organizing your office, imagine a semi‐circle around you when you sit at your desk. Place the supplies you use most often inside this space so they will always be within reach when needed.
Use unexpected free time wisely – while waiting in line or sitting in traffic, have a list of things you can do then.
It’s distracting hearing your phone buzz. Block off time to truly focus; shut the door, silence your phone, close your email.
To reduce digital clutter, unsubscribe to email newsletters you don’t read.