Result:
The busy entrepreneur dad now knows when each of the children’s activities are happening, the on-the-go working mom knows when her husband is running errands or picking up the kids as she returns home each night from work, and everyone knows the Seattle family’s weekend plans. The busy family now has a cloud-based tool to keep them connected and aware of their various commitments, time constraints, and upcoming events!
Think your family could benefit from professional organizers or productivity consultants? Learn more about our services and ask how our team could help!
Challenge:
A busy sales executive wanted to have access to his email and calendar on-the-go, but his cell phone didn’t sync perfectly with Outlook. He scribbled appointments on scratch paper while he was out and added them to his Outlook calendar when he got back to the office – sometimes to find that he’d double-booked himself. Sometimes he was late for meetings because he forgot about appointments when he hadn’t been near his computer for several hours.
Solution:
We set up a Microsoft Exchange Server so that all of his email and calendar items are always in sync, on every device!
Result:
Now his phone, iPad, work desktop, and personal laptop are all in sync at all times. By having the ability to add calendar items while on-the-go, this executive feels more in control of his schedule and is able to take advantage of breaks by checking and responding to emails in between meetings.
We don’t know about you, but our team of Productivity Consultants at Innovatively Organized got into a conversation recently where we realized that we all have a hard time remembering complicated random passwords. Plus, do you really want to type out G&6d4*V#f2z every day to check your email?
An easy trick to improve your passwords is to replace words with random characters like this: Ch@ract3r$.
But let’s do the math: that’s only 10 characters, it’s a common dictionary word, and since we can probably assume that hackers have heard of this trick, it’s possible they’ve written algorithms complex enough to eventually guess this password. And, you’d still have to remember which “a” was substituted with “@.”
Here’s what we suggest:
• String random words together
• Capital the first letter of each word
• Add some numbers (beginning, middle, or end)
• The longer the better, with a variety of numbers, letters, and symbols
Some examples to get you started:
• MyDogEats42?Slugs
• Chased!By86MaroonStaplers
Or try the multiple word method:
• Use a longer phrase that is easy to remember (like a song, poem, or quote)
• Use the first letter from each word to string into a password.
Example: Using the song “I’m A Little Tea Pot Short and Stout. Here Is My Handle, Here Is My Spout.” Creates: IALTPSASHIMHHIMS.
Hard to guess but easy to remember!
At Innovatively Organized, we explain the cloud as a place to access virtual servers that are shared by multiple people, where you can use software services, and store data and files from multiple devices. Think of the cloud as a place up in the sky (with an internet connection) where you can save, store, and retrieve documents and data. From any device or location, you and anyone else you allow can access your information. The benefits of cloud computing are numerous: it saves energy, speed and money; data is scalable; security is enhanced; and there is ease of mobility for those working anywhere and everywhere.
Join our team of productivity consultants daily this month on our blog, Twitter and Facebook for daily updates and tips for a better Cloud Computing experience!
Here’s another tip: Get in early and register now for our Cloud Computing 101: Learning the Basics webinar on June 14. This session tends to fill up fast!
You’ll love it for:
• Taking notes on your tablet or other touchscreen device
• Cold weather when you don’t want to take off your gloves
• Durability and storability
• Speed and accuracy
Cost: under $20
Available at: our Amazon store
Get a jump start on organizing now with our Business Spring Cleaning Checklist!
Get organized now with our Online Accounts and Favorite Websites form!
Abilities:
• Distilled webpages down to just text
• Save document as a PDF
• Print documents
Great for:
• Saving paper and ink
• Spending less time navigating a document
• More clean, organized and professional documents
Cost: Free
When organizing your paper files, avoid labels like “miscellaneous” and “random.” You’ll encounter difficulties finding them later.
It’s distracting hearing your phone buzz. Block off time to truly focus; shut the door, silence your phone, close your email.
Create a set of email policies for your small business so everyone’s on the same page when it comes to writing and sending emails.
Never plan every minute of your day – add buffer time to your day for the unexpected tasks that pop up.
Elizabeth swiftly and efficiently demonstrated easy methods to organizing my online clutter. My creative and innovative management style no longer clashes with daily details and extensive reporting requirements. What a relief! With a new, common sense system in place, our non-profit initiative become more productive and so have I!Brian Jaeger
Very illuminating going over my weekly review checklist and realizing that the parts of the work I dread doing are the things I don’t have systems and structure for… I can see already that this is going to be a big help, and wish I’d gotten started sooner! I’m feeling optimistic, and looking forward to solving the problem(s) and getting my time more focused on the patient work I love to do!Dr. Deborah E., ND
Create a system for processing business cards you receive. Try delegating the data entry portion of the task to an assistant or intern.
I am able to accomplish more, in less time. When I work in my home office, I’m not distracted by piles of paper all around me. I am able to proudly show off my work space now!Angela Shen
Try setting time limits for tasks that easily eat away your day, like responding to email or checking Facebook.
Schedule a time/date to file and clean your files (weekly or bi-monthly).
Innovatively Organized’s Email Mgmt Webinar was great! My inbox is now down to zero for the first time in a long time. I would highly recommend it to any friends or associates!Dan F., Realtor
Very illuminating going over my weekly review checklist and realizing that the parts of the work I dread doing are the things I don’t have systems and structure for… I can see already that this is going to be a big help, and wish I’d gotten started sooner! I’m feeling optimistic, and looking forward to solving the problem(s) and getting my time more focused on the patient work I love to do!Dr. Deborah E., ND
I loved your presentation of Email Organizing 101. The presentation was clear and informative, and you offered wonderful tips to make our busy lives easier. I already implemented some of your recommendations, and have no remaining emails at the end of the day in my inbox. Also, you have a great sense of humor, so like everyone else, I truly enjoyed my time there. Time and money well-spent.Jennifer S., Merrill Lynch
The one-on-one attention I got from Elizabeth helped me identify problem areas and prioritize changes to become more streamlined and organized. Replacing old habits with new ones is challenging but extremely rewarding! Thanks again, Elizabeth!Eliott P., Event Services Manager
You definitely demonstrated what you do best – being organized! It was very apparent that you’ve gone through training and certification and truly know your business.Jeanette H., BPW
Elizabeth swiftly and efficiently demonstrated easy methods to organizing my online clutter. My creative and innovative management style no longer clashes with daily details and extensive reporting requirements. What a relief! With a new, common sense system in place, our non-profit initiative become more productive and so have I!Brian Jaeger
I am able to accomplish more, in less time. When I work in my home office, I’m not distracted by piles of paper all around me. I am able to proudly show off my work space now!Angela Shen
Elizabeth got right down to the critical changes we needed to make to improve our work flow. And we had fun doing it!Sheree C., Paralegal, Office Max
IO has changed my whole perspective on being organized. You guys rock.Amy T., Blueflame Heating & Air Conditioning
I can’t tell you how accomplished I feel today. Even when someone came to me with an “emergency” project, I noted that on my calendar. I know that I can use that information to help people better schedule time with me to get these projects done.Erin George, Real Change News