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Archive for category: Digital Clutter

Digital Clutter: OfficeDrop

this entry has 0 Comments/ in Business Organizing, Digital Clutter, Electronic Organizing, Files and Labels, Mobile and On-the-Go, Office Organizing, Paper Management, Residential Organizing, Tools and Apps / by Innovatively Organized

September 6, 2011

Too much physical paper clutter and online digital clutter? OfficeDrop is a great tool to help you go paperless and get organized. It converts paper documents and digital files into text-searchable documents in the cloud, which you can then access from the web, your mobile device, or your desktop. Whether you’re a small business trying to connect virtually, or a busy family trying to organize important documents, OfficeDrop can help you.

OfficeDrop works three ways:
1. You can mail your physical paper documents (files, receipts, taxes, etc.) in prepaid envelopes which are securely scanned and converted into PDFs
2. You can connect your scanner to your OfficeDrop, allowing you to upload your documents personally
3. You can save existing digital documents by uploading them as JPEGS/PDFs or emailing them to your OfficeDrop

You can also connect your OfficeDrop to other apps, like Evernote and Google Docs. Every document becomes text-searchable, making it easy for you to access and reference.

Quick Tips

Schedule a time/date to file and clean your files (weekly or bi-monthly).

To reduce digital clutter, unsubscribe to email newsletters you don’t read.

IO has changed my whole perspective on being organized. You guys rock.Amy T., Blueflame Heating & Air Conditioning

For each task on your to-do list, add its estimated completion time. This gives you a realistic view of everything on your plate for the day.

You definitely demonstrated what you do best – being organized! It was very apparent that you’ve gone through training and certification and truly know your business.Jeanette H., BPW

I can’t tell you how accomplished I feel today. Even when someone came to me with an “emergency” project, I noted that on my calendar. I know that I can use that information to help people better schedule time with me to get these projects done.Erin George, Real Change News

It’s distracting hearing your phone buzz. Block off time to truly focus; shut the door, silence your phone, close your email.

Set rules in your email to automatically filter messages, saving you time and keeping your inbox organized.

Use unexpected free time wisely – while waiting in line or sitting in traffic, have a list of things you can do then.

Create a system for processing business cards you receive. Try delegating the data entry portion of the task to an assistant or intern.

Testimonials

I loved your presentation of Email Organizing 101. The presentation was clear and informative, and you offered wonderful tips to make our busy lives easier. I already implemented some of your recommendations, and have no remaining emails at the end of the day in my inbox. Also, you have a great sense of humor, so like everyone else, I truly enjoyed my time there. Time and money well-spent.Jennifer S., Merrill Lynch

Elizabeth got right down to the critical changes we needed to make to improve our work flow. And we had fun doing it!Sheree C., Paralegal, Office Max

Elizabeth swiftly and efficiently demonstrated easy methods to organizing my online clutter. My creative and innovative management style no longer clashes with daily details and extensive reporting requirements. What a relief! With a new, common sense system in place, our non-profit initiative become more productive and so have I!Brian Jaeger

Innovatively Organized’s Email Mgmt Webinar was great! My inbox is now down to zero for the first time in a long time. I would highly recommend it to any friends or associates!Dan F., Realtor

I can’t tell you how accomplished I feel today. Even when someone came to me with an “emergency” project, I noted that on my calendar. I know that I can use that information to help people better schedule time with me to get these projects done.Erin George, Real Change News

The one-on-one attention I got from Elizabeth helped me identify problem areas and prioritize changes to become more streamlined and organized. Replacing old habits with new ones is challenging but extremely rewarding! Thanks again, Elizabeth!Eliott P., Event Services Manager

You definitely demonstrated what you do best – being organized! It was very apparent that you’ve gone through training and certification and truly know your business.Jeanette H., BPW

IO has changed my whole perspective on being organized. You guys rock.Amy T., Blueflame Heating & Air Conditioning

I am able to accomplish more, in less time. When I work in my home office, I’m not distracted by piles of paper all around me. I am able to proudly show off my work space now! Angela Shen

Very illuminating going over my weekly review checklist and realizing that the parts of the work I dread doing are the things I don’t have systems and structure for… I can see already that this is going to be a big help, and wish I’d gotten started sooner! I’m feeling optimistic, and looking forward to solving the problem(s) and getting my time more focused on the patient work I love to do!Dr. Deborah E., ND

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