You’ll love it for:

• No longer requiring plastic tabs.
• Its larger tabs (they’re larger than plastic tabs, which is good for people with vision trouble).
• Its 10% recycled content.
• Its availability in either a single position (right) or assorted positions.
• Creating a fairly simple file structure.

Just keep in mind:

• If you ever want to change what the label says, you can’t just take the plastic tab off and reuse the folder.  You’re stuck with what you have labeled it.
• Although it is available in both single position and assorted positions, we like the customizability of standard plastic tab labels.

Available at: Find nearby dealers on Smead.com

Our business organizing services help individuals and teams improve time and meeting management, office organizing, paper and filing systems, and process improvement.  We will be attending the Tradeshow to answer any questions you have about organizing your space and time – both professionally and personally.  Please stop by our booth, meet our team, and say hello!  

See you May 16th!

You’ll love it for:

• Storing related business cards in the pocket.
• Keeping CDs paired up with the matching paper documents.
• Being green - it’s 100% recycled content, 30% post-consumer; this is a great way to store files you have to keep and have less of an impact on the environment.
• It’s variety of colors - available in a standard file folder beige, but also comes in two fun colors, teal and blue.

Just keep in mind:

• Using a product like this will take you one step closer to being green, but ultimately reducing your paper use and going “paperless” will have a bigger impact.

Available at: Find nearby dealers on Smead.com

You’ll love it for:

• Storing important business cards in the pocket.
• Presenting information to clients.  As soon as the client receives it, they can then file it away in their file cabinet and label the tab, keeping it in line with the rest of their left tab file folders.
• Transferring from a presentation folder to a file folder.
• Keeping brochures standing straight up, using the slit on the inside right pocket.
• Preventing papers from falling out the side when placed in a file cabinet with open sides, thanks to the top flap.
• Accommodating many pages, instead of just a few, since the top flap can extend (approx. ¼” thick each side).
• Writing longer descriptions on the file tab, since it is larger than normal.

Just keep in mind:

• If you’re not using it for putting in a file cabinet, the flap at the top can be confusing and cumbersome. 
  
• Currently, they’re only available in primary red, blue, green and black.
• Unless you slide the paper right into the inside seam, you can see the papers showing through the file tab cut out, from the front.  This can diminish the presentation quality from the front.

Available at: Find nearby dealers on Smead.com

We don’t know about you, but our team of Productivity Consultants at Innovatively Organized got into a conversation recently where we realized that we all have a hard time remembering complicated random passwords.  Plus, do you really want to type out G&6d4*V#f2z every day to check your email?

An easy trick to improve your passwords is to replace words with random characters like this: Ch@ract3r$.

But let’s do the math: that’s only 10 characters, it’s a common dictionary word, and since we can probably assume that hackers have heard of this trick, it’s possible they’ve written algorithms complex enough to eventually guess this password.  And, you’d still have to remember which “a” was substituted with “@.” 

Here’s what we suggest:
•  String random words together
•  Capital the first letter of each word
•  Add some numbers (beginning, middle, or end)
•  The longer the better, with a variety of numbers, letters, and symbols

Some examples to get you started:
•  MyDogEats42?Slugs
•  Chased!By86MaroonStaplers

Or try the multiple word method:
•  Use a longer phrase that is easy to remember (like a song, poem, or quote)
•  Use the first letter from each word to string into a password.

Example: Using the song “I’m A Little Tea Pot Short and Stout. Here Is My Handle, Here Is My Spout.” Creates: IALTPSASHIMHHIMS.

Hard to guess but easy to remember!

At Innovatively Organized, we explain the cloud as a place to access virtual servers that are shared by multiple people, where you can use software services, and store data and files from multiple devices.  Think of the cloud as a place up in the sky (with an internet connection) where you can save, store, and retrieve documents and data.  From any device or location, you and anyone else you allow can access your information.  The benefits of cloud computing are numerous: it saves energy, speed and money; data is scalable; security is enhanced; and there is ease of mobility for those working anywhere and everywhere.  

Join our team of productivity consultants daily this month on our blog, Twitter and Facebook for daily updates and tips for a better Cloud Computing experience!  

Here’s another tip: Get in early and register now for our Cloud Computing 101: Learning the Basics webinar on June 14. This session tends to fill up fast!

And the best part?  Each month, we are going to choose one question thrown at us to highlight in our monthly newsletter.  If we think your question would be beneficial for everyone’s organizational challenges, we’ll discuss it in our newsletter and send you a gift as a thank you!  So start thinking of questions!