Challenge: Our client has been defining a new Human Resources function at her work and lacked extra time in her day to create a paper, task, and information flow. She was feeling overwhelmed with the accumulation of paper around her office.
Solution: We worked with her to implement a paper inflow process, create paper files, and improve paper filing. First, we sorted all of the various papers in her office and created broad categories. We then used these categories to create a new filing system, and rearranged her file drawers to be more accessible. Next we reviewed all of the open projects and tasks, and created a file system prioritizing all of her open projects. We also discussed time management techniques and added blocks of time to her calendar to spend on routine tasks, making it easier to manage her day.
Result: Our client now has a clear idea of how to sort information as it comes into her office and a designated area to delegate tasks to her part-time assistant. She can find the paper she needs quickly, and has a system in place to keep track of her various projects, as well as processing of everyday tasks. Most importantly, her desk is clear so that she can use the surface to work on projects throughout the day!
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